Privacy Policy for “Connecting the Docs” Recruitment and Retention Program
Purpose of this Privacy Policy
This Privacy Policy outlines how “Connecting the Docs” collects, uses, discloses, and manages personal information in the recruitment and retention of medical staff across the Loddon Mallee and Buloke region. We are committed to protecting the privacy and confidentiality of individuals and ensuring compliance with relevant privacy laws and best practices in data management.
1. Collection of Personal Information
We collect personal information to facilitate the recruitment, assessment, and placement of medical professionals. This information may include:
- Contact details (name, address, phone number, email)
- Employment history and qualifications
- Professional registration and certification details
- Immigration status and visa details (for international applicants)
- Personal preferences (e.g., preferred work location or type of role)
- References and other background information required for recruitment
Information is collected directly from applicants through forms, interviews, and other related communications. We may also collect information from third parties such as previous employers, educational institutions, and medical registration authorities.
2. Use of Personal Information
The personal information we collect is used for the following purposes:
- To assess the suitability of applicants for roles within regional health services, including secondary, primary, and community care services.
- To facilitate the onboarding and transition process for recruited candidates, including relocation support and access to training pathways.
- To maintain a centralised database to support workforce planning, training opportunities, and program evaluations.
- To provide ongoing support for career development, including access to funding opportunities, mentorship, and continuous professional development.
We may also use the information to comply with legal obligations, resolve disputes, and enforce agreements related to the recruitment process.
3. Disclosure of Personal Information
We will not disclose personal information to third parties without the individual’s consent, except as required by law or as necessary to carry out the purposes outlined in this policy. Disclosures may include:
- Relevant health services within the region to facilitate employment or placement.
- Regulatory authorities (e.g., Australian Health Practitioner Regulation Agency (AHPRA)) for verification of qualifications and certifications.
- Immigration and government authorities (where applicable).
- Third-party service providers for administrative support (e.g., payroll, relocation services).
4. Storage and Security of Personal Information
We take all reasonable steps to ensure that personal information is stored securely and protected from unauthorized access, modification, or disclosure. This includes the use of secure databases, encryption, and access controls.
Personal information will be retained for as long as necessary to fulfil the purposes for which it was collected or as required by law. Once no longer needed, personal information will be securely deleted or de-identified.
5. Access and Correction of Personal Information
Individuals have the right to request access to their personal information held by “Connecting the Docs” and to request corrections if the information is inaccurate, out-of-date, or incomplete. To request access or make corrections, please contact us using the details provided below.
We will respond to requests within a reasonable timeframe and in accordance with applicable privacy laws.
6. Complaints and Inquiries
If you have any concerns or complaints about how your personal information has been managed, please contact us in writing. We take privacy seriously and will investigate and respond to complaints promptly.
7. Changes to this Privacy Policy
We reserve the right to amend this Privacy Policy at any time. Changes will be communicated to relevant stakeholders, and the updated Privacy Policy will be posted on our website.
Contact Information
For any inquiries, requests, or complaints regarding this Privacy Policy, please contact:
Connecting the Docs
226 Service Street, ECHUCA VIC 3564
0428 240 150
connectingthedocs@erh.org.au
This Privacy Policy is effective as of 25 September 2024
This policy ensures transparency in the collection and handling of personal information as part of the recruitment and retention efforts under the Connecting the Docs program.
